PENN-DEL SWIMMING LEAGUE RULES
Revised August 6, 2018
All rules are subject to fines and/or
disciplinary action for infractions of all or any part thereof.
SECTION 1 - ADMINISTRATIVE AND ENTRY
1.1- ADDING ASSOCIATIONS
New associations desiring to enter into the
PENN-DEL SWIMMING LEAGUE should make written application to the President by
September 1. The application should include the number of teams, type and
location(s) of the pool, times available for dual meets, expected number of
swimmers, and expected number of certified officials. A check in the amount of
the League dues for each team, which will be applied towards the first year's
League dues, must accompany the application. It will be the policy of the League
to act promptly on all applications, providing the applying Association(s) meets
the aforementioned requirements.
1.2- LEAGUE FEES
The League dues for each Association per team
shall be in accordance with the budget adopted by the members in the Spring
Meeting and covers the operating cost of the League. These dues are due and
payable to the PENN-DEL LEAGUE and must be received by the League Treasurer no
later than the Fall League meeting (as indicated on the League Calendar).
Associations that fail to pay on or prior to the Fall League meeting will be
assessed a fine of $10.00 per team. Associations who have not paid their dues
(plus fine) by the first scheduled dual meet of the season will not be allowed
to compete in dual meets until the dues are paid. Should the league have
insufficient funds for the proper operation of the League, the President or a
majority of the board may convene a special meeting of the members to propose an
amended budget or supplemental dues or fees.
1.3- CHAMPIONSHIP FEES
Championship fee in the amount fixed by the
League budget shall be payable to the League and delivered to the Treasurer on
or prior to the Fall League meeting. A team will be assessed a $10.00 fine
monthly, or a portion thereof, after this date until paid.
1.4 - NOT USED
1.5 - RULES
The League will be governed by these League
Rules. The current edition of the USA Swimming Technical Rules will be applied
to situations not covered directly by these League Rules. The Host Team must
have a copy of these League Rules and the current USA Swimming Technical Rules
at the scores' table for reference during all League Dual and Championship Meets
1.6 - TEAM/ASSOCIATION DUTIES
A. Each Association should appoint a League
Representative who will be active. The League Representative is responsible for
keeping the lines of communication between the League and Association to the
League. All League correspondence, including correspondence from the Board of
Directors and from other member Associations, will be sent to the League
Representative at his/her home address or e-mail address. League Representatives
wishing to have their mail sent to the "Y" may so indicate in the League
Directory; however, it will be the responsibility of the League Representative
to insure that all information is forwarded to the appropriate person and is
properly acted upon.
B. A Coach and/or League Representative from each
Association must attend the Fall and Spring League Meetings.
C. Each Association is required to supply to
the Webmaster by the date indicated on the League Calendar, complete League
directory information including the names, addresses, e-mail addresses, and
telephone numbers of the Association, the Aquatic or Physical Director, the
League Representative, and telephone numbers for Head Coaches (by the date
indicated on the League Calendar). The home telephone number of the League
Representative and Head Coaches must be included so that the Representative can
be contacted in case of inclement weather or other similar circumstances.
D. Each Association is required to submit to the
Web Master current detailed directions to the place of competition. The
directions must be sufficiently detailed to direct a person unfamiliar with the
area to the place of competition.
1.7 - NUMBER OF PARTICIPANTS
All teams in the League should roster at least 25
participants. Any Association wishing to roster fewer swimmers must request a
waiver from the appropriate Boys' or Girls' Commissioner.
1.8 - OFFICIAL LEAGUE FORMS
Official League Forms and templates will be
provided to all teams on the Penn Del League website. Each team must download
these forms and templates from the website and make sufficient quantities. Use
of these OFFICIAL FORMS is required in order to provide uniformity throughout
the League. All Teams shall use Hytek Meet Manager to run the meets. The host
Team is required to submit the results of the dual meet per paragraph 2.12 and
2.13. If paper results are submitted, the Host Team will be assessed a $25
processing fee by the League to convert the paper results to an electronic
1.9 - USA SWIMMING TECHNICAL RULES
The League will provide each team a copy of the
current USA Swimming Technical Rules.
1.10 - TEAM ROSTER (SWIMMERS)
A. Each Association shall electronically submit a
copy of each Team Roster to the League Website no later than eight (8) days
before the first League dual or tri meet scheduled by the League for any League
member. The Rosters must be submitted using the Team Name and Abbreviation
listed on the league website. Instructions are on the leagueï¿½s website. Failure
to comply with this rule will result in a $25.00 fine for each Team.
B. League Rosters may not be combined. Separate
rosters must be submitted for each individual Boys and Girls Team sponsored by
an Association. Rosters must contain information by Sex, Division, and Age
Group, including the full name and birth date of each participant.
C1. Preseason roster must be submitted eight (8)
days prior to the first dual meets to be eligible for official competition in
the League. The rosters must be submitted electronically to the league website.
C2. During the season after the first dual meet,
amended rosters must be submitted by 11:59 PM on Wednesday of the week of the
meet for the swimmer to be eligible to compete in the weekend dual meet.
D. Eligibility shall be in accordance with the
eligibility rules listed in the "Swimming Addendum to the Rules That Govern YMCA
E. Infraction of the Roster Eligibility Rules
(1.10A to 1.10D) causes forfeiture of all points earned by the ineligible
swimmer, the changing of placements to account for all points per event, and
adjustment of the age group and meet scores, where applicable.
F. Once a swimmer has been rostered on and
competes for a particular PENN-DEL TEAM, he/she must continue to represent only
that Team in subsequent competition (includes A, B, or C Team if the Association
has more than one Team entered in the League). Swimmers listed on the roster of
more than one Team from an Association must be dropped from the second Team as
soon as the individual competes for one of the Teams. The Team Representative
must notify the Boys or Girls Commissioner, as well as each Team Representative
in the Division from which the swimmer is being dropped, of this change.
G. Once a member Association has rostered a
team (or teams) in the PENN-DEL SWIMMING LEAGUE, that team (or teams) must be
represented by a Coach. A Coach must be present at ALL League dual meets,
interdivision meets, and Championships. A recognized League Coach must be an
individual employed by a member Association and/or Parents' Association to coach
a League team. A League team must not appoint a "parent designee" to act in
behalf of the team Coach at any PENN-DEL LEAGUE meet, whether it be a dual,
interdivision or championship meet. In the event of an emergency, a member
Association and/or Parents' Association may appoint a "Coach Designee" with the
approval of the appropriate Boys or Girls Commissioner. Failure of the member
team to provide a Coach may result in the forfeiture of the League dual or
interdivisional meet and/or other disciplinary action as deemed necessary by the
LEAGUE BOARD OF DIRECTORS. Failure of the member Team to provide a Coach at a
Championship meet may result in the team/swimmers not being permitted to
participate in the meet and/or other disciplinary action as deemed necessary by
the LEAGUE BOARD OF DIRECTORS.
1.11 - PROPERTY DAMAGE
Damage to property occurring during League Dual
Meets or Championship Meets will be assessed to the offending Associations or
equally to all participating Associations if direct responsibility cannot be
determined. The offended party must provide reasonable proof that responsibility
for the damage is attributable to swim team members and not to other
For all Penn-Del League meets (dual and championships)
the host team is responsible to provide the appropriate insurance. The League
will not bear any responsibility for any damage or injury.
1.12 - BOYS AND GIRLS COMMISSIONERS
The Boys and Girls Commissioners are directly
responsible for the League operation of the Boys and Girls Divisions as required
by the League Rules. Protests of meets must be e-mailed to the Boys or Girls
Commissioners within seven (7) days of the meet being posted on the league
website and may only be made by the Head Coach or League Representative. The
commissioner shall investigate and resolve each protest
1.13 - BOARD OF DIRECTORS
A. The election and term of office for the Board
of Directors of the League are defined in the League By-Laws, Article V. A list
of the current Board of Directors will be issued in the Fall of each year. The
Board of Directors consists of: President, Vice-President (Rules Committee
Chairperson), Girls Commissioner, Boys Commissioner, Secretary, Treasurer,
Coaches representative, Aquatics Director representative and Eight (8) At-Large
The Board of Directors, as defined in the By-Laws, Article V, is the governing
body of the League and is responsible for the following:
Direction of all activities of the League.
2. Assessment and collection of
3. Replacement on a temporary basis of an elected Executive Officer or
an appointed Officer (by a 2/3s affirmative vote) to ensure the proper
functioning of the League.
SECTION 2 - COMPETITIVE SWIMMING
2.1 - STROKES and SWIMWEAR
A. The rules for swimming the four (4) competitive strokes are those defined
in the USA Swimming Technical Rules.
B. Swimwear shall be as approved by USA Swimming, The National YMCA and
Penn-Del Swim League.
2.2 - AGE GROUPS
A. A swimmer's age for the entire League season (League Age) is determined by
the individual's age as of December 1 of the current season. Those individuals
having birthdays on December 1 will be considered to have attained the older
B. Swimmers whoï¿½s League Age puts them in the 8 & under, 9-10, or 11-12 Age
Group categories may move up one Age group for any League Dual meet. However,
the swimmer must compete in the advanced age group for the entire League Meet.
For example, a 9-10 swimmer who wishes to compete in the 11-12 Butterfly event
may then compete (officially) only in the 11-12 Age Group events. The swimmer
would not be eligible to compete (officially) in any 9-10 Age Group events.
C. A swimmer whose League Age put them in the 13-14 Age Group category may
move WITHOUT restriction between the 13-14 and 15-21 categories in any League
Dual Meet and may officially compete in either or both age groups in the same
D. 11-12 Age Group swimmer who is at least 12 years old (their 12th
birthday is on or before the day of the meet) on the day of a meet may move
WITHOUT restriction between the 11-12 and 15-21 (or 13-14 and 15-21) Age Groups
in any League Dual Meet. A swimmer may not swim (officially) in both the 11-12
and 13-14 Age Groups (or in the 11-12, 13-14, and 15-21 Age Groups) in the same
League Dual Meet.
E. The 15-21 Age Group is for swimmers with a maximum age of 21 as of
December 1 of the current season, with the provision that the swimmer has never
competed at the college level. Competition of any kind at the college level
disqualifies the individual from competition in the League. Persons wishing for
exceptions due to extenuating circumstances should contact the Rules Committee
F. If a swimmer competes in an ineligible age group thus violating rules
2.2A, B C, D, all points earned by the swimmer in the incorrect age group shall
be forfeited, and places and age group points adjusted accordingly for the event
In the case of invalid age group movement, the proper age group will be
determined by the first official event swum by that swimmer in the League Meet
G. The age groups are 8 & Under, 9-10, 11-12, 13-14, and 15-21.
2.3 - EVENT PARTICIPATION
A. Each swimmer is limited to three (3) official swimming events in a dual
meet. Infraction causes forfeiture of all points earned, the changing of
placements to account for all points per event, and the adjustment of Age Group
and Meet scores as necessary. The forfeiture of the points shall be done by
changing the swimmer who has swum too many events from live swimmer to
exhibition swimmer in each of their events.
B. All events listed on a League approved meet template mutually selected by
the meet participants must be held unless none of the participating teams has an
entry. Distance events reflected as "Exhibition" on the approved template may be
held by agreement of the Participating teams.
C. An individual must participate as an official or exhibition swimmer in at
least two (2) League Dual Meets in order to compete at the League Championships.
All entry times for the Championships are to be documented during the current
League season, although not necessarily in League Meets.
D. An individual may participate in the League as both a swimmer and a coach,
provided that the individual meets the requirements for both, as specified in
these rules. Coaches who are not rostered swimmers may participate in League
Meets only as unofficial swimmers.
E. Swimmer who misses an event in which they are officially entered in a
Dual Meet may swim his/her other scheduled events. The missed event must be
counted as an event participation.
2.4 - EXHIBITION AND UNOFFICIAL SWIMMERS
A. Any properly rostered swimmer may compete unofficially in an event as an
B. Exhibition heats should be swum AFTER the scoring heat (Courtesy between
Coaches regarding the number of exhibition swims per dual meet is in order.)
C. Exhibition swimmers may not earn points for their Team, and the event does
not count as a participation event for the swimmers. The times of an Exhibition
swimmer may be used to qualify for League and District Championships. The
Exhibition swimmer may swim in the live heat or one of the exhibition heats.
2.5 - POSTPONEMENT, CANCELLATION, AND RE-SCHEDULING
A. Dual meets may be postponed within 72 hours of the originally scheduled
time only due to extreme weather conditions or illness of epidemic proportions.
When these conditions occur and re-scheduling is necessary, the new date and
time will be determined by mutual agreement of the two League Representatives
AND/OR TEAM COACHES and the appropriate "Y" officials. The Boys or Girls
Commissioner must be notified of all circumstances and the new date BY THE
ORIGINAL HOME TEAM WITHIN FOUR (4) DAYS OF THE ORIGINALLY SCHEDULED DUAL MEET.
If mutual agreement on a new date cannot be reached by the Associations
involved, then the President, Boys or Girls Commissioner, and the Rules
Committee Chairperson will act as arbitrators and provide a solution to the
problem. (NOTE: the above named may not act as arbitrators if they are from any
of the Associations involved. Their place(s) will be taken by other members of
the Rules Committee selected at random.) Decisions reached by the arbitrators
are binding upon both Associations. Failure by either Association to comply will
automatically result in a forfeit.
B. Any League Meet may be rescheduled within the confines of the League
Season by mutual agreement of the two Associations. The appropriate Boys or
Girls Commissioner must be informed by the both Associations of any rescheduled
meet prior to the originally scheduled date.
2.6 - STARTING TIMES
All League Dual Meets must be scheduled to start between the hours of 11:00
AM and 4:15 PM. Adequate time for each team's warm-up should be allowed prior to
the meet starting time. Exceptions to this Rule must be agreed to by the
Visiting Team and approved by the Boys or Girls Commissioner. Each home team
must provide the warm up and start times for each scheduled meet to the league
scheduler within two (2) weeks of the first posting of the draft schedule on the
League website. Failure to provide the starting times by this date will result
in a fine of $25 for each meet for which the times are not provided. If the
times are not provided by the next week, the fine will be increased to $50.
2.7 - LATE STARTING DUAL MEETS
A. All League Meets SHALL start when they are scheduled. No Team SHALL be
required to wait longer than forty-five (45) minutes past the listed starting
time. However, the visiting Team may not leave without having competed or having
received permission to leave from either the Boys or Girls Commissioner or the
President. If a League Meet starts more than 45 minutes late, then the offending
Team/Association becomes liable for a fine of $25.00. This fine will be reviewed
by the Board of Directors who will render final judgment.
B. In the case where a succeeding scheduled League Meet is delayed and such
delay is caused by a delay in the start of the previous League Meet (other than
a bus breakdown), the first League Meet will be terminated thirty (30) minutes
after the scheduled starting time of the succeeding League Meet. The Team
responsible for the delayed start of the first meet will forfeit the events not
swum. Warm-ups for the succeeding League Meet will be limited to fifteen (15)
minutes in order to comply with Rule 2.7A.
C. If a stalling procedure is used by Coaches, officials, or others in a
League Meet which is terminated under Rule 2.7B, then neither Team will receive
points for the un-swum portion.
2.8 - MEET EVENTS
The Order of Events must be in accord with meet templates provided on the
2.9 - DUAL MEET OFFICIALS AND POOL REQUIREMENTS
A. The following officials are required for a League meet:
Referee (Note 1) (Note 2)
Starter (Note 2)
Administrative Official (Note 1, 3)
Stroke & Turn Judge
Meet Manager Operator (Note 1, 3)
1/Lane + 1
Note 1: Must be Penn Del certified. See Rule
2.9.J, 2.9.K, 2.9.M
Note 2: If sufficient officials are not available
to have different officials perform the duties of the referee and the starter,
the host team may elect to have one certified PennDel Referee fulfill both
positions concurrently. In this event, the host team must arrange for another
official to observe and confirm false starts in accordance with USA Swimming
Technical Rules. If a second official does not confirm false starts, no swimmer
may be charged with a false start.
Note 3: If sufficient officials are not available
to have different officials perform the duties of AO and Meet Manager Operator,
the host team may elect to have one person serve in both positions provided that
person is League certified as both as AO and Meet Manager Operator.
B. The home team is responsible to have Penn Del certified officials as
Referee, AO and MM Operator, but there is no requirement that these officials
come from the host team. Any Pen Del certified officials can be used regardless
C. T he Home Team always swims in the EVEN numbered lanes and the Visiting
Team in the ODD numbered lanes.
D. Certified YMCA officials or USA-S Certified officials must be used to
officiate the key positions:
- Referee (Must be a YMCA Certified Level II Official who acts as the Meet
- Administrative Official
- Stoke Judge
- Turn Judge
- Relay Take-Off Judge
Note: Officials shall be certified to the Level for the position they are
working. All YMCA/Penn Del meets must have at least two YMCA certified
officials. The remaining positions can be either USA-S or YMCA certified
E. All Key Officials (as listed in 2.9.D) must be fully knowledgeable of the
current Penn-Del League and USA Swimming Technical Rules.
F. NOT USED
G. Should an Association be consistently unable to furnish the required
Certified YMCA Officials, the Board of Directors will take appropriate action.
H. All Certified Officials are must wear the uniform as defined by the
I. It is required that the Announcer use an electronic amplification system
(if available) or bullhorn.
J. In order to be a REFEREE at a Penn-Del League dual, interdivision, or
Championship swim meet an individual must:
1. Be a Certified Referee Level
2. To be a League Referee each official must
attend an Annual Referee's Clinic for the current season. This clinic will be
taught by persons appointed by the League Board of Directors. Instruction will
include USA Swimming rule changes and interpretations. League rules and
procedures and advice for supervising officials and scorers at League meets.
3. All participants will be provided a copy of the
current USA Swimming Technical Rules book.
4. To qualify for the League Referees' Clinic,
each official must have:
a. the current YMCA Certification for Referee
b. one (1) years' experience as a deck official
5. NOT USED
6. A nominal fee will be charged to each
individual participating in the Penn-Del League Referees' Clinic.
K. In order to be a Administrative Official at a Penn-Del League dual,
interdivision, or Championship swim meet an individual must:
1. Be a Certified Administrative
Official or Level II YMCA Official.
2. To be a League Administrative Official each
official must attend an Annual Administrative Officialï¿½s Clinic for the current
season. This clinic will be taught by persons appointed by the League Board of
Directors. Instruction will include USA Swimming rule changes and
interpretations, League rules and procedures .
3. All participants will be provided a copy of the
current USA Swimming Technical Rules book.
4. To qualify for the League Administrative
Officialï¿½s Clinic, each official must have: The current YMCA Certification for Administrative
Official or Level II
5. A nominal fee will be charged to each
individual participating in the Penn-Del League Administrative Officialï¿½s
M. In order to be a Meet Manager Operator at a Penn-Del League dual,
interdivision, or Championship swim meet an individual must:
1. To be a League Meet Manager Operator each
person must attend an Annual Meet Manager Operatorï¿½s Clinic for the current
season. This clinic will be taught by persons appointed by the League Board of
Directors. Instruction will include basic instructions on running the Meet
Manager Program. It will also cover USA Swimming rule changes and
interpretations dealing with scoring, League rules and procedures .
2. A nominal fee will be charged to each
individual participating in the Penn-Del League Meet Managerï¿½s Clinic.
N. Even if an association does not have any Penn-Del League certified
referees, as specified in Rule 2.9.J, that association is still required to
provide a Penn-Del League certified referee for home meets. Failure of the
association to provide a Penn-Del League certified referee will result in a fine
of $50.00 for a meet without a certified referee. Failure of an association to
provide a Penn-Del certified AO or Meet Manager Operator will result in a fine
of $50.00. This fine will not go into effect until the 2017-2018 season. For
this paragraph a dual meet or double dual meet is considered a single meet,
requiring only one referee.
O. The Home Team is responsible to ensure a certified lifeguard is on duty
when swimmers are in the water.
P. Swimming pools used for Penn-Del League competition must have a minimum
water depth of five (5) feet at the starting end of the pool.
1. If the water depth is less than five (5) feet
at the starting end of the pool, all swimmers must start in the water.
2. If the water depth is less than five (5) feet
at the turn end of the pool, the second and fourth swimmers in 100 yard/meter
freestyle and medley relay races must start in the water.
2.10 - SCORING
A. Dual meet scoring shall be per the Penn Del League
scoring procedure posted on the website.
B. The scoring shall be done electronically using League
approved meet management software.
2.11 NOT USED
2.12 NOT USED
2.13 Dual meet results Validation
After dual meet results are posted on the League website or mailed to the
boys or girls commissioners, the results will be validated.
The commissioners will check that the League rules for rostering have been
correctly applied. The commissioners will also run the four meet manager
exception reports (maximum entries, ages not correct, check relay ages,
event/athlete age/sex mismatch) to determine if there are any exceptions. If
there are any non-compliances to the rules, the commissioners will correct the
meet results by changing the non-compliance swimmers to exhibition and rescore
the meet. The affected teams will be emailed the change in the meet results.
After teams have been notified of changes, they have seven (7) days to protest
the changes to the commissioner.
2.14 - DUAL MEET FORMS
At each League Meet, the Referee must complete the "Dual Meet Results & Meet
Workers List" Form which includes the names of all officials. The Referee must
sign this form at the conclusion of the meet. By signing this form, the Referee
indicates that he/she accepts the responsibility for the conduct of that
particular League Meet.
2.15 - NOT USED
2.16 - TIMING
Timing procedures will be according to current USA Swimming Technical Rules
2.17 - NOT USED
2.18 - NOT USED
2.19 - PROTESTS
A. All protests must be in e-mailed within seven (7) days of the meet being
posted on the league website and may only be made by the Head Coach or League
Representative. The League suggests that the protests also be verbally given to
the Referee during the meet. Copies of an official protest must be sent to the
appropriate Divisional Commissioner, and the League Representative of the
opposing Team involved. Protest against judgement decisions are not allowed.
B. The Boys or Girls Commissioner will set into motion the machinery deemed
necessary to examine, investigate, validate, or invalidate the protest and upon
completion of the process, make a recommendation to the Rules Committee within a
period not to exceed thirty (30) days after the date of the protest. This thirty
(30) day period may be extended by the need to gather further data from persons
not immediately available. During the protest investigation, any other errors in
the performance of the meet may be investigated and corrected.
C. For a minor discrepancy in meet results a
"timing" protest can be made.
For example a swimmer has a 15.03 time that should have been, 1:05.03. The
protest would be to correct the time in the data base. No other part of the meet
would be checked and no additional protest would be allowed based on the timing
correction. The protest will be submitted per the timing protest Procedure.
2.20 - LEAGUE REALIGNMENT
The league realignment will occur annually. The board will make an initial
proposal for the realignment. The League circulate the proposed Divisional
alignment. The teams will be permitted to petition to move to a different
The following deadlines will be indicated on the League Calendar:
Deadline for associations to notify League about number of teams entered
Deadline for petitions to change Divisional alignments
SECTION 3 - CHAMPIONSHIPS
AND CHAMPIONSHIP ADMINISTRATION
3.1 - CHAMPIONSHIP
COORDINATOR & REPRESENTATIVES
A. The League President SHALL appoint a League Championship Coordinator whose
responsibility SHALL include requesting bids from Associations wishing to host a
League Championship, and recommending, to the Board, on their acceptance.
B. Two members of the League Board of Directors will be appointed by the
President to be the Meet Referee and Administrative Referee for all Penn Del
Swim League Divisional Championship meets. The Meet Referee is responsible for
overall conduct of the meet, including oversight of the swimming and the meet
officials, the operation of the timing system, resolution of time disputes,
determination of order of finish, and all other administrative requirements. The
Meet Referee is the senior official at the Championship meet and has ultimate
responsibility for the meet and for resolution of any and all problems. The
Administrative Referee is responsible for the timing system, resolution of the
disputes, determine order of finish, and all other administrative
3.2 - HOST ASSOCIATION SELECTION
League Divisional Championships will be awarded by the Board of Directors to
Associations which are currently in good financial standing with the League.
Associations desiring to host Divisional Championships must submit an
application to host a Divisional Championship to the Championship Coordinator by
the date indicated on the League Calendar. The host team shall determine the
date and location of the championship meet and submit with their championship
bid application. The League will attempt to rotate the various Divisional
Championships among the Teams/Associations desiring to host them. If more than 1
bid is received for any division, priority will be given to the team for which
it has been the longest since last hosting. If insufficient number of acceptable
bids are received by the date indicated on the League Calendar, additional bids
will be solicited and accepted, and will be awarded as determined by the Board
3.3 - HOST ASSOCIATION RESPONSIBILITIES
A. The Host Team/Association will be responsible for the following:
Determine the date and location of the championship meet and submit with
their championship bid application.
2. Provide a six (6) or more lane, 25 yard or
meter pool with adequate deck space and spectator seating facilities, as well as
appropriate dressing rooms and shower facilities for swimmers. Rules 2.9.L and
2.9.M also apply to Divisional Championships.
3. Obtain an electronic automatic timing system
that records Time and Order of Finish for competitive swimming events. The
timing equipment must have at least one (1) operable back up push button for all
lanes. Semi automatic timing equipment or manual timing may be used for 25
yard/meter races only.
4. Obtain a sufficient number of competent
officials including the following:
- Deck Referee
- Chief Judges
- Stroke & Turn Judges
- Order of Finish Personnel
(2 Place Judges or starter/Refs)
- Lane Timers
5. It is REQUIRED that the Meet Referee, Deck
Referee, Starter, Administrative Official, Chief Judge, and Stroke & Turn Judges
be Certified YMCA Officials to the appropriate position Level. In addition, the
Meet Referee and the Deck Referee must meet the requirements of Section 2.10.J
of these rules. The officials who act as starter or referee may work sessions
under the following conditions for each day of the meet. If the session time is
less than three (3) hours only one starter and referee is needed. If the time
line is longer than three hours, two starters and referees are required. To work
two sessions on the same day, the referee and starter cannot have been the only
official for the first session. If the sessions have officials sharing the
positions they can work more than one session in a day. Order of finish
personnel must be used regardless of the type of timing procedure. All Certified
Officials are REQUIRED to wear the uniform as defined by National YMCA.
6. EACH TEAM IN THE DIVISION MUST PROVIDE, AT THE
LEAST, THREE (3) TIMERS AND ONE (1) CERTIFIED OFFICIAL FOR EACH SESSION OF THE
CHAMPIONSHIP MEET. SHOULD A DIVISIONAL TEAM FAIL TO PROVIDE, AT THE LEAST, THREE
(3) TIMERS AND ONE (1) CERTIFIED OFFICIAL FOR EACH SESSION, THE LIST OF
VOLUNTEERS MUST BE PROVIDED WHEN THE ENTRIES ARE SUBMITTED ONLINE.
Deck Referee is responsible for the conduct of all swimming events in the pool
and for the supervision and performance of the officials listed above working
the championship meet.
B. All appropriate Meet information with
regard to time, place, and entry information will be submitted to the
Championship Coordinator for approval by the date indicated on the League
Calendar. After approval by the coordinator, information packet will be posted
on the league website by the date indicated on the League Calendar.
C. Provide the name, email address, mailing address, and phone number of the
Meet Director to the Championship Coordinator and Webmaster with the meet
D. Each Host must comply with the rules set forth by the Penn Del League for
Divisional Championship meets. This includes, but is not limited to, the order
of events, event numbers, name and abbreviation of teams as specified on the
website, entry fees, etc.
E. Failure to comply with all rules will result in a minimum fine of $25.00.
3.4 - LEAGUE RESPONSIBILITIES
A. The League will provide information as to the procedures and formats that
may be used in Divisional Championships including the Order of Events for the
meet. No deviations are allowed without prior written permission of the League
Championship Coordinator. It is recommended that Championships be held in split
sessions - with the 8 & Under and 9-10 Age Groups in the morning and the older
Age Groups in the afternoon. A Host Team wishing to hold a single session
Championship must obtain the Board's approval before January 1. No Championship
information regarding a single session Meet may be sent to participating Teams
without this approval.
B. The League will provide the setup files for the championship meets. These
cannot be changed without the permission of the Championship Coordinator. Any
changes made without permission will result in a minimum fine of $25.
Instructions are provided on the league website.
The league will provide the Championship information packet template to be
used by the host teams. Only sections in gray may be changed.
C. The League will provide to the Host
1. Team award for First Place in dual meet season.
2. Age Group awards for First Place in dual meet
3. Championship award medals for 1-3 place in
individual events and 1-3 place in relays.
4. Championship award ribbons for 4-12 place in
individual events and 4-6 place in relays.
5. Team high point score for the meet trophy.
3.5 - ENTRIES
A. In order to enter swimmers in the League Divisional Championships, a
Team/Association must be in good financial standing with the League both at the
time of entry and the time of competition. Teams/Associations with outstanding
debts will not be allowed to compete until all debts to the League are paid.
B. An individual must have participated as an Official or Exhibition swimmer
in at least two (2) League Dual Meets in order to be eligible to compete in the
League Championships. All entry times must be documented in the current League
Season although not necessarily in League Dual Meets. The times will be for
meets on or after September 1 of the current season.
C. Swimmers must
swim in their own age group at League Championships. The 15-19 Age Group is
reserved for swimmers age 15-19. The only exceptions are for the 500 yard/400
meter freestyle and for relays in the 15-19 Age Group. These three events will
be considered to be Open events.
D. Each swimmer is allowed to enter a maximum of four (4) events, but no more
than three (3) individual events.
E. Each Team will be allowed an unlimited number of entries in the individual
events. Teams will be allowed to enter an unlimited number of relays in the
relay events. Relay teams must each have a different letter designator assigned
by the entering Team.
F. Four (4) swimmers must be listed for each relay entry. Any rostered
swimmer who meets the requirements of 3.5.B and 3.5.C will be permitted to
substitute on the Relay.
G. The entry fee for Championships will be as determined by the League Board.
H. Entries will be submitted on line per the instructions on the website. The
entries are due on the Friday of the week prior to the Championship. When
entries are made, each must include their list of volunteers as described in
I. Entries must be submitted in the electronic format provided by the League.
The entries must be submitted using the Team Name and Abbreviation listed in the
league website. Failure to do so will result in a minimum fine of $25.
3.6 - RULES AND PROCEDURES
A. All League Championships will be held as Timed Finals events. Proper
seeding procedures for Timed Finals events (i.e. all fastest swimmers in last
heat) SHALL be used. Regardless of the type of timing procedure, order of finish
personnel recording the Order of finish for all lanes must be used.
B. When the automatic timing system is operating properly, three (3) timers
per lane are required.
C. The final order of finish in each event SHALL be based primarily on
Official Times, with first place being awarded to the fastest time in all the
heats of that event, second place to the second fastest time, etc., according to
the following provisions:
1. When automatic or semi-automatic (for 25
yard/meter races only) equipment is used and operates properly, the automatic or
semi-automatic device time will be official and will be used for overall
placement. The finish time for automatic timing is the pad time. The finish time
for semi-automatic timing is the average of the two (2) buttons, or the middle
time if three (3) buttons are used. When two (2) or more swimmers have identical
times to the hundredths of a second, they SHALL be declared tied for that
2. Timing resolution must be per the procedure
provided on the League Website.
D. Procedure for declaring the relay swimmers at the Championships SHALL be
Changes in a Medley Relay to include a substitute swimmer must be made at the
coaches meeting or at a time designated by the Meet Referee. Changes in a Free
Relay to include a substitute swimmer may be made prior to the start of the
second group of Breaststroke events.
3.7 - FINANCIAL RESPONSIBILITIES
A. The League will purchase all trophies, ribbons and medals, and provide
them to the various Host Associations.
B. The Host Association will not be charged for the Championship awards. The
Penn-Del League will assume these fees.
C. Ribbons and medals are accountable items. Any excess must be immediately
returned to the League via the Championship Representative or the cost of the
items will be charged to the Host Association.
Edited by administrator on September-21-2019 at 11:55am