PENN-DEL SWIM LEAGUE
BOARD MEETING MINUTES
April 14, 2005
Attendance: Tom Warrick, Howard Halpern, John Trill, Bert Hewitt, Fred Polaski, Pat Ryan,
A quorum being present, the meeting was called to order at 6:40 p.m.
Minutes: The minutes from the January 18, 2005 Board meeting were reviewed and approved without revision.
Treasurerâ€™s Report: Howard presented year to date financial information and noted that, although the League just received invoices for Championships and Charlie Hartley meet awards; it appears that expenses for the fiscal year would be less than budgeted. In particular, only 7 teams made request for the $50 technology rebate. However, 18 teams did qualify for the fine free refund, and would receive checks at the Spring Meeting. At present, funds on deposit total $22,469.75.
The Board discussed budget issues for the next season, including use of the funds which will remain after the final invoices are paid. One possibility is to waive League dues (but not Championship fees). The issue will be discussed further when the new budget is proposed.
Board Elections: Tom noted that three positions are open for election at the Spring Meeting. Moreover, there are other open positions to be filled by appointment. Tom will issue a solicitation to team representatives and coaches to identify potential candidates. It was agreed that new Board members are urgently needed.
Divisional Alignments: Fred indicated that the current procedure for placing teams into divisions may be too rigid, and fails to acknowledge that teams can suffer dramatic changes in a short time frame. Fred circulated a survey to team representatives and coaches seeking input on this issue. Fred suggested, and the Board endorsed, the development of a more flexible system that would allow clubs to petition to be placed into a division more suitable to each teamâ€™s needs. One possibility is to announce a proposed alignment at the Spring Meeting, and allow teams to submit requested changes thereafter. Of necessity, scheduling would be delayed. The Board also discussed different scheduling desires of different types of teams. The Board will consider adopting schedules geared toward the needs of a particular division such as holding fewer dual meets for some teams, and scheduling more and later meets for other clubs. Fred agreed to develop and present guidelines for a more flexible system at the next Board meeting.
Charlie Hartley Meet: The Board considered a proposal by Vickie Hewitt to change qualifications for the Charlie Hartley Meet. It was noted that a substantial portion of the Leagueâ€™s income is generated from this Meet, and that a high percentage of this yearâ€™s participantâ€™s performed better than reported seed times. However, several teams, and many older swimmers, decline to participate due to the heavy year-end schedule. Vickie proposed to limit Meet participation to swimmers who have not qualified for the District Meet. It was thought that such a meet would provide a nice opportunity to involve more swimmers in a post-season event.
Berton left the meeting at 7:55 p.m.
Spring Meeting: The Board determined to schedule the Spring Meeting for May 21, 2005 at Upper Main Line YMCA. A notice together with proposed Rules and By Lawsâ€™ changes will be circulated at least three weeks prior to the Meeting.
Next Meeting: April 26, 2005 at 6:30 p.m. at Upper Main Line YMCA.