PENN DEL SWIM LEAGUE
BOARD OF DIRECTORS MEETING MINUTES
March 11, 2019
Attendance: Elliot Berton, Tom Warrick, Bert Hewitt, Mark Fisher, Maria Martin (guest), Carl Sandoe*, Fred Polaski*, Howard Halpern*, Pat Ryan*, Rick Carson*, Kelly Burk*, Erik Nelson* (* by phone)
The meeting was called to order at 6:32 pm.
Minutes: Elliot presented the Minutes from the February 11, 2019 Board of Directors Meeting. On Motion, the Minutes were approved as amended.
Finance: Pat reported that available funds through February 19, 2019 totaled $11,799.05. Pat reviewed pending transactions and open invoices. He also indicated that an invoice will be issued to Ridley to reimburse the League for sums expended in connection with the Charlie Hartley Meet. Pat presented an analysis of the League cash flow over the last several seasons, which will assist the Board to determine an appropriate fund level at the end of future seasons. Further, the Board reviewed a comparison of the 2018-19 season budget to actual expenses. The information will be used to formulate a budget for the 2019-2020 season. The Board identified other factors that will affect next seasonï¿½s budget.
Championships: Carl is waiting for reports of the net income earned by Championship meet hosts. The information will enable to Board to evaluate whether entry or other fees should be adjusted for divisional Championship or the Distance meets. Carl is studying whether the meets can be reorganized to reduce the length of the final session, which often runs more than 4 hours.
Charlie Hartley: Mark and Erik reported that more than 950 swimmers participated in this yearï¿½s meet. Sessions were completed on time though there were issues with the computer systems, and an insufficient number of timers and officials in the afternoon session.
Officials: Fred agreed to coordinate Referee clinics, Bert will supervise AO clinics and Jenn will organize Meet Manager clinics for next season. Fred explained that the rule prohibiting younger swimmers from using tech suits will be implemented in 2020 and apply to meets sanctioned, approved or observed by USA Swimming for 12 and under swimmers only. The Board discussed how to enforce or apply the swim suit rule at League Championships and the Charlie Hartley meet.
Administration: Tom reported that a problem on the League website with transmission of emails has been solved. Tom is exploring ways to make the League website more mobile friendly.
Bylaws and Rules: Bert noted that the deadline to propose an amendment to the Bylaws is fast approaching. Bert will solicit Board input and propose a change to the deadline for providing notice of a proposed Bylaws change, which is presently 45 days in advance of a League meeting.
Spring Meeting: Elliot sought and received approval to request that the Spring Meeting be held at Upper Bucks YMCA.
The meeting was adjourned at 8:45 pm.
Respectfully submitted, Elliot Berton