PENN DEL SWIM LEAGUE
BOARD OF DIRECTORS MEETING MINUTES
October 8, 2018
Attendance: Elliot Berton, Carl Sandoe, Mark Fisher, Erik Nelson, Bert Hewitt, Kelly Burk; Fred Polaski*, Rick Carson*, Jenn Woods*, Pat Ryan*, Howard Halpern* (*-By Phone)
The Meeting was called to order at 6:32 pm.
Minutes: The Minutes from the September 10, 2018 Board of Directors Meeting were reviewed, amended and approved as amended. The Minutes from September 22, 2018, Fall League Meeting were reviewed and amended.
Finance: Pat reported the funds available as of September 19, 2018. Three Members have not yet paid dues and Championship Fees. Late charges will be assessed and payment reminders issued. The League will be issuing payments to reimburse Members for the cost to purchase a Meet Manager upgrade. Pat also mailed travel reimbursement payments to Board members in accordance with the League budget. The Clinic coordinators will provide Pat with lists of attendees in November so that invoices can be issued to Y's for the Clinic fees. On Motion, the Treasurer's report was approved.
Scheduling: Erik detailed efforts to accommodate special requests from League teams. He noted that each schedule change can affect meet dates for the other teams in a division. Now that the Schedule has been posted, any further changes must be by mutual agreement and reported to the Commissioners.
Championships: Carl received bids to host the Northern League Distance meet. The Board selected Bloomsburg to host this Meet and Carl will notify the meet host. The League will again be providing the awards for both Distance meets. Carl reported that he is reviewing and updating the Meet invitation template. The Board debated whether to include the meet host's "safe sport" requirements in the invitation. Because compliance with "safe sport" guidelines is a local issue, each host will communicate any such requirements to the participating teams.
Charlie Hartley: Erik and Bert have updated the meet qualifying standards, which shall be posted on the League website.
Commissioners: Rick and Jenn noted that lists of qualified officials who have completed League clinics will be posted on the website. The lists will be accessible to Coaches who can ensure that each meet is staffed by properly certified officials as required by League Rules, and by the Commissioners for meet verification. Jenn reported that Meet Templates are completed and posted on the website.
Officials: Rick proposed that the League issue certificates to PD Certified Volunteers who have attended League Clinics. On Motion, the proposal was unanimously approved. Jenn reported that 49 volunteers have attended either the beginner Meet Manager or the Refresher Meet Manager Clinic. 33 volunteers attended a Refresher Clinic "remotely." Bert noted that approximately 20 officials attended Administrative Official clinics, and Fred indicated that 23 officials participated in Referee Clinics. A number of Clinics have been scheduled and listed on the website.
The Meeting was adjourned at 8:50 pm.