PENNDEL SWIM LEAGUE
BOARD OF DIRECTORS MEETING MINUTES
June 11, 2018
Attendance: Elliot Berton, Mark Fisher, Rick Carson, Tom Warrick, Bert Hewitt, Kelly Burk, Carl Sandoe, Pat Ryan*, Howard Halpern*, Sonia Wolbert* (* by phone).
The meeting was called to order at 6:30 pm.
Minutes: The Minutes from the May 14, 2018 Board of Directors Meeting were reviewed, amended, and approved as amended.
Report: Pat reported the status of outstanding invoices. He anticipates that most invoices will be paid before the end of June, at which time he will close the 2017-2018 finances. Pat will present a comparison of the League's financial performance with the 2017-18 budget at the next Board meeting. The Board evaluated the sufficiency of available funds including the timing of League expenditures. The Board will continue to examine funding requirements on a frequent basis. Pat also clarified invoicing procedures. The member clubs prefer a single invoice incorporating most of the clinic fees rather than a series of invoices. The Board discussed when League clinic coordinators will provide the necessary information to Pat to achieve that goal. The Board also discussed whether the League could provide financial support to members for a Meet Manager upgrade. The issue will be further evaluated at the next Board meeting.
Hartley Meet: The Board considered a proposal to modify qualification standards for this meet. Because the Hartley Meet is intended to be a Silver Championship, the Board discussed whether swimmers who have qualified for a District Meet should not be eligible to swim their District qualifying event at the Hartley Meet, and evaluated whether a District qualified swimmer will be permitted to enter other events at Hartley, so long as they have one qualifying time. The Board also evaluated a suggestion that swimmers be required to submit a time for each entry, including for "bonus" events. If the entry standards are modified, the lower times will be adjusted to permit more swimmers to participate at the Hartley meet. These issued will be further considered at the next Board meeting.
Dual Meets: The Board discussed a proposal from a member club to limit the number of exhibition heats at Dual Meets. Large numbers of exhibition heats can extend the meet time, and in some circumstances, can lead to over crowding on the pool deck. The Board noted that the League urges coaches to confer with one another before a dual meet to address issues such as meet timing, facility limitations and the number of exhibition heats that will be scheduled. A number of Board members will meet with the member club which submitted the proposal to clarify the issues.
Championships: Carl reported that the host bid forms on the website have been updated. The Meet invitation templates will be reviewed and modified if necessary. The Board discussed whether the League would seek a host to organize a second Distance meet geographically accessible to swimmers who were unable to attend last year's meet hosted by Jennersville. Carl will determine if there is interest in hosting two distance meets at different locations on the same date.
Officials: Bert and Rick reported that some officials' classes and League clinics have been scheduled as requested by members. The League will again remind members and officials that League Referee, Administrative Official and Meet Manager Operator clinics must be attended annually.
New Business: Tom reported that the National YMCA Swimming is implementing a new policy in accordance with "Safe Sport." It is possible that all volunteers who have contact with swimmers will have to take an online class and sign a code of conduct. The new policy is still being developed and details have yet to be circulated.
The meeting was adjourned at 9:30 pm.
Respectfully submitted, Elliot Berton