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Board Minutes
 PennDel Swimming : Board Minutes
Subject Article: Board Meeting - February 12, 2018
 Board Meeting - February 12, 2018
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Posted: April-14-2018 at 10:45am | IP Logged
Author: Tom Warrick
Title: WebMaster
Group: Admin Group
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February 12, 2018

Attendance:  Elliot Berton, Erik Nelson, Mark Fisher, Tom Warrick, Carl Sandoe, Rick Carson, Robert Heebner, Jr., Howard Halpern*, Jenn Woods*, Kelly Burk*  (*-By Phone)

The Meeting was called to Order at 6:32 pm.

Minutes:  The Minutes from the January 16, 2018 Board of Directors' Meeting were read and approved as presented.

Finance:  The Board reviewed data provided by the Treasurer including funds on hand, sums due for clinics and other charges, and expenses since the last report.   Elliot will confer with Pat regarding older unpaid invoices.

Championships:  Carl reported on the recently completed Distance Meet and the 5 divisional Championships. 

Approximately 170 swimmers entered the Distance Meet.  However, participants were from Y's near the meet host.   The League agreed to cover the modest cost for the swimmer awards at this year's meet, and will explore whether more than one Y would be interested in hosting the Distance Meet at two locations, possibly in a virtual meet format, to increase participation and opportunity for swimmers.   

Carl observed that 729 swimmers participated at the Adams Championship, while 392 swimmers took part at Jefferson.  Madison hosted 529 participants, 352 swimmers were involved at the Monroe meet, while 614 swam at the Washington Championship. 

Carl shared some feed-back received from each meet, and issues were identified for improvements. In particular, recruiting officials and timers continues to be a challenge. Elliot will speak with some meet directors to gather additional information.

Commissioners:  Rick reported that some Y's and volunteer officials were confused about League requirements to attend an annual clinic to serve as Administrative Official or Meet Manager Operator at League meets.  The Board continued to discuss ways to improve communications with volunteers, coaches and team reps regarding the requirements approved by League members.  The Board also reviewed procedures to reschedule meets in the event of inclement weather observing that safe travel remains a justifiable basis to reschedule a meet.

Charlie Hartley Meet:  Erik reported that the contract with GCIT has been signed and the pool deposit paid.  Erik advised that 729 swimmers have entered the meet so far, and other entries are expected. Carl will install a cable to network the computers at the two pools.  Mark discussed logistical issues including the far end cable for the 8 and under session, and the ideal number of timers at all sessions.

Website:  Tom outlined email issues with the website and his efforts to solve them.   Tom is optimistic that the site will be functioning properly in the near future.    

The meeting was adjourned at 8:36 pm.

Respectfully submitted, Elliot Berton

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