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Board Minutes
 PennDel Swimming : Board Minutes
Subject Article: Board Meeting - October 9, 2017
 Board Meeting - October 9, 2017
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Posted: November-15-2017 at 8:35am | IP Logged
Author: Tom Warrick
Title: WebMaster
Group: Admin Group
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PENNDEL SWIM LEAGUE

BOARD OF DIRECTORS MEETING MINUTES
October 9, 2017

Attendance: Elliot Berton, Tom Warrick, Bert Hewitt, Erik Nelson, Carl Sandoe, Mark Fisher, Rick Carson, Kelly Burk, Howard Halpern*, Fred Polaski* (* denotes by phone)

The meeting was called to order at 6:31 pm

Minutes: The September 11, 2017 Board of Directors' Meeting Minutes were reviewed, amended, and approved as amended. The Fall 2017 League Meeting Minutes were reviewed, amended, and approved as amended.

Finance: Elliot reviewed a report prepared by Pat Ryan including dues and Championship fees thus far paid by League members. The deadline to pay dues and Championship fees is October 23, 2017. The Board identified financial changes resulting from Allentown's merger with Bethlehem and because two members will not have 2 Girls' teams this Season. The financial report was approved as amended.

Divisional Championships: Carl presented revisions to the Meet Announcement template and clarified Middle Atlantic procedures for approved meets. Meet hosts will be encouraged to submit the required application form to Middle Atlantic as soon as possible. The Board discussed the Distance Meet to be hosted by Jennersville. The events to be offered at the Distance meet will be discussed with the meet director.

Commissioners: Rick reminded the Board that Jennersville and Kennett will be swimming a meet in October. The clubs have been reminded to upload rosters 8 days in advance of that meet. Rick reported that the warm up times proposed by dual meet hosts were all in compliance with League Rules. Rick and Jenn will publish a procedure to convert dual meet templates from yards to meters. Some meets, such inter divisional meets, do not count toward the age group or team standings though swimmer times will be added to the PD SWYMS Database. The Board discussed procedures to identify and make sure such meets are not inadvertently reflected in the standings.

Officials: Fred reported on the number of Referees who have completed the League clinic. Bert provided similar information for Administrative Officials. The Board discussed methods for tracking clinic attendees, including Meet Manager Operator clinics, and reporting the information to Pat so that invoices can be issued for clinic fees. Tom noted that an extraordinary number of clinics have been scheduled, providing ample opportunity for volunteers to get educated and improve their officiating.

Website: Tom indicated that a number of clubs have updated team contacts on the website. However, many teams have yet to designate a head coach for each team (eg: Boys' head coach and Girls' head coach).

The meeting was adjourned at 8:20 pm. Respectfully submitted, Elliot Berton

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