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Board Minutes
 PennDel Swimming : Board Minutes
Subject Article: Board Meeting - June 12, 2017
 Board Meeting - June 12, 2017
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Posted: July-12-2017 at 6:23am | IP Logged
Author: Tom Warrick
Title: WebMaster
Group: Admin Group
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June 12, 2017

Attendance:  Elliot Berton, Bert Hewitt, Tom Warrick, Mark Fisher, Rick Carson, Erik Nelson (by phone), Kelly Burk (guest)

The meeting was called to order at 6:35 pm.

Minutes:  Elliot reviewed the April Board of Director's Meeting minutes which were approved as amended.  The Board considered, amended and approved the minutes from the Spring League meeting for posting to the League website.

Finance:  Elliot presented the Treasurer's report and noted that there were some modest outstanding invoices due from the 2016-17 League season.  The Board discussed whether to credit outstanding funds to the current or past year League finances for reporting purposes.  The Board also reviewed procedures to issue invoices for League clinic attendance in a more efficient and timely manner. 

Divisional Championships:  Elliot and Bert reviewed and reported on recommendations prepared by Board Subcommittee which considered Divisional Championship entry procedures and issues.  The Board debated policies to address entry errors and the need to update swimmer times.  MidAtantic's requirement to perform a review of the entry file in advance of the meet was also considered.  The Subcommittee's proposal was deferred and the issues will be further addressed at a subsequent meeting.  Because a host bid has been submitted, the Board agreed to sponsor a Distance Meet in 2018.  The meet is intended to provide an opportunity for swimmers to post qualifying times.  As such, the event will not be designated as a "Championship" meet.

Rules:  Bert shared an outline of issues to be included in a Championship procedure being developed.  The intention is to remove procedural issues from the Championship meet section of the League Rules and instead utilize a more flexible published guide. Bert requested input on the outline.

Officials´┐Ż Training:  Bert clarified the intended adjustments for the AO and Meet Manager Operator clinics for the coming season.   The AO clinics will emphasize adhering to the timing resolution procedures adopted by YMCA National.  Both AOs and Meet Manager Operators will be urged to use the disqualification codes approved in 2013.

Website:  Tom indicated that reminders to update Website contacts will be issued in late August or early September.  The League will again ask members to designate the coach primarily responsible for each of their teams by division (eg:  Girls' Monroe or Boys' Monroe).

The meeting was adjourned at 8:58 pm.    Respectfully Submitted, Elliot Berton

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