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Board Minutes
 PennDel Swimming : Board Minutes
Subject Article: Board Meeting - March 13, 2017
 Board Meeting - March 13, 2017
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Posted: June-13-2017 at 10:44am | IP Logged
Author: Tom Warrick
Title: WebMaster
Group: Admin Group
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March 13, 2017

Attendance: Elliot Berton, Tom Warrick, Rick Carson, Bert Hewitt, Carl Sandoe, Erik Nelson, Fred Polaksi*, Howard Halpern*  (* = by phone) 

The meeting was called to order at 6:35 pm.

Minutes:  The Minutes from the February 13, 2017 Board of Directors Meeting were reviewed and approved as amended.

Financial:  Elliot summarized the financial report prepared by Pat, including a comparison of income and expenses to budget projections.  The Board considered travel expenses and confirmed that Board members should continue to be reimbursed for miles traveled using the Federal Standard Business rate.  The League has yet to issue invoices for Administrative Officials clinics.  Elliot and Bert will provide Pat with the information needed to issue invoices for these clinics.  Elliot solicited input for next season's budget which will be presented for consideration by the membership at the Spring Meeting. 

Divisional Championships:  Carl presented a summary of Divisional Championship participation, and discussed ways to increase the percentage of rostered swimmers who enter these events.  Ongoing efforts to control the length of meet sessions, and to seek geographically convenient venues will continue.   Carl urged adoption and publication of host selection criteria, which has not been updated for a number of years.

Charlie Hartley:  Erik reported on total number of swimmers and discussed finances.   The League has yet to invoice Ridley to reimburse the League for prepaid expenses. The Board evaluated the new volunteer sign up procedures which will be adjusted next year in an effort to enhance participation.

Officials:  Elliot inquired about adjustments to officials training for the coming season.  Fred noted that the Referee clinics are working well.  He solicited and received topics for discussion at next year's clinics.  Bert confirmed that the Administrative Officials clinics will be adjusted and divided based upon attendees' relative experience.  Meet Manager clinics will be adjusted in a similar fashion.   

Commissioners:  Rick confirmed that the quality of reported meet results was improved from prior years as a consequence of AO and Meet Manager clinics.  The Board should continue to focus on making clinics accessible and convenient as some teams had difficulty getting enough volunteers to staff meets.

Spring Meeting:  Elliot asked for suggestions for the location of the Meeting scheduled for May 6, and outlined tasks to be completed before hand.  

New Business: The Board discussed whether teams sponsored by YWCAs may participate in the League.  The Board confirmed that YWCA swim teams have historically been League members. 

The meeting was adjourned at 8:46 pm.

Respectfully submitted, Elliot Berton

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