PennDel Swim League
Board of Directors' Meeting Minutes
(August 8, 2016)
Attendance: Elliot Berton, Bert Hewitt, Tom Warrick, Mark Fisher, Erik Nelson, Rick Carson, Carl Sandoe, Jenn Woods*, Howard Halpern*, Fred Polaski* (*=by phone)
The meeting was called to order at 6:31 pm
Minutes: The minutes from the May 2016 Board of Directors' Meeting were read, amended, and approved as amended.
Finance: The Board reviewed the Treasurer's finance report. Invoices for League Dues and Championship Fees have been issued for payment by the Fall League Meeting. Procedures to implement the Meet Manager reimbursement approved by the membership at the Spring League Meeting were clarified. The finance report was approved as presented.
Scheduling: Erik advised that divisional adjustments are necessary due to changes in the number of teams in the League. Some Y's will be reducing the number of teams, and Allentown applied to rejoin the League. Erik has been in touch with members and has been attempting to schedule the number of meets preferred by each division. Three divisional schedules are nearly complete, while he awaits additional information for the remaining two. Erik expects that the schedule will be ready on time.
Championships: Carl reported that one host bid has been submitted. The Board discussed the content and timing of a further invitation for Y's to submit bids. The Board anticipates that divisional Championship meets will be organized into three or four sessions over more than one day.
Charlie Hartley: Erik and Mark reported that the meet will be held at GCIT on February 25, 2017, as a single day event.
Commissioners: Rick and Jenn confirmed that meet verification will be largely the same as last year. It was agreed that lists of League certified AO's and Meet Manager Operators would be compiled and made available in accordance with Rules adopted at the Spring League Meeting. The plan is to notify coaches, the meet referee, the AO and the Meet Manager Operator of any meet adjustments discovered by the Meet Verification process.
Officials: The Board discussed the planning for required League clinics. Fred outlined potential topics for Referee training. Bert discussed and shared an outline for the League AO clinics, and identified the League AO trainers (Bert, Carl, Jenn and Fred). Jenn distributed an outline for the Meet Manager clinic. To avoid confusion and ensure proper coordination, League clinics shall be arranged through a single coordinator as follows: Referees-Fred; AO's- Bert, Meet Manager Operators-Jenn. Each coordinator shall compile a list of clinic attendees to be shared with Tom and posted on the Website. The first Referee and AO clinics will be offered immediately following the Fall League meeting. If there is sufficient interest, the first Meet Manager Operator clinic may be offered at that time as well.
Rules: The Board does not presently plan to propose any changes for the Fall meeting.
Fall League Meeting: Elliot distributed and solicited feed-back on a draft meeting agenda. The meeting, scheduled for September 24, 2016, will be held at Upper Bucks Y. The merits of potential meeting locations were discussed. Jenn agreed to investigate sites which are both centrally located and easily accessible. A representative from the YMCA Regional Committee will be present to report on Regional Committee initiatives.
Administrative and Web Site: Tom is compiling and preparing to issue notices to coaches and those registered on the website. The content and timing of such notices were evaluated. Among other topics, member clubs will be urged to update contact information for posting on the website.
The meeting was adjourned at 8:35 pm.