Penn-Del Board Meeting Minutes
November 9, 2015
C.T.O.: 6:33 pm by President Berton
Present: Elliot Berton, Rick Carson, Erik Nelson, Bob Heebner Jr., Carl Sandoe, Mark Fisher, Tom Warrick, Pat Ryan, Bert Hewitt, Howard Halpern*, Jenn Woods*. * = by phone.
Minutes: Oct. 12 Board Minutes were approved as amended.
Finance: Pat presented a financial report. Board reimbursement expenses were explained. The budget expenses and income were reviewed. The report was approved as presented.
Commissioners: Rick reported that 1 team has not submitted a roster. The offending team was notified that the roster submission deadline has passed, but as yet there has been no response. That will result in a $25 fine and the swimmers will not be eligible to swim for points at the first dual meet. Dual meet hosts possibly needing referees was discussed. It was mentioned that visiting teams can supply the referee, if the home team does not have one. Meet start times per the rules were discussed.
Charlie Hartley: Erik reported that he visited Swarthmore College and reviewed the facility as a possible venue for the meet. A possible date of Feb. 20/21 was presented. GCIT is not feasible for this year.
Championships: Carl reported changes to the meet invitations were finished and would go out soon. The Pa. child abuse clearance issue was again discussed. It will be up to the host team to implement its Y's policy regarding clearances at Championships.
Awards: Bids for the bag tags were presented by Bert. A price of $.77/tag was given.
Rules: Bert presented a Dual Meet Procedures Manual to the Board which was approved without amendment. The Dual Meet Procedures will be posted on the website in time for the first dual meets. The next task is to review the Championship Rules and prepare a similar Procedures document.
Scoring: Jenn reported on the 2 MeetManager classes she conducted on successive weekends. She also reported she sent out a procedures paper to those who attended the classes. Erik reported that for future classes, MeetManager training should be conducted via video conferencing. Video conferencing is available through ZOOM, is face-to-face and very convenient, especially for the host. He also described the various advantages.
Administrative Issues: Bert reported that some forms (the DQ form) have been updated and there are still some League forms that should be reviewed. Tom reported that updates/corrections are still ongoing on the contact list on the website.
Adjourned: 8:25 P.M. Next Meeting: Dec. 14th Loc. TBD