Penn-Del Spring 2015 General Meeting Minutes
C.T.O.: 9:34 by President Berton
Board introductions: President Berton introduced the present Board.
Present: Ambler-Michael Jessup, Bethlehem- Reik Faust, Brandywine-Coatesville-Ray Staniszewski, Boyertown-Linda Jones, Central Bucks-Tim Ryan, Greater Scranton-John Andreoli, Hatboro-Jenny Padilla & Heidi Palau, Kennet Area-Owen Perrin, Lionville-Mike Devanney, North Penn-Bob Rawa, Pocono Family- Mike Wolbert, Ridley-Josh Pace, Rocky Run-Will Murphy, Schuylkill-Linda Jones, Tri-Valley-R. Heebner Jr., Upper Bucks-Jennifer Kukowski, West Chester-Barry Smith, & Upper Main Line-Louis Pelto.
Not Represented: Bloomsberg, Hazelton, Jennersville, Landsdowne, Nazereth, Phoenixville, Pottstown, Reading, Wilkes-Barre.
Fall 14 General Meeting Minutes: Approved as presented.
Vickie Hewitt: Vickis resignation from the Board after many years of service was accepted with great regret. She was thanked for her service and her many duties were listed. Applause followed her to her seat.
Board Elections: The following positions and people were elected by acclamation:
V.P.: Bert Hewitt
Secretary: Bob Heebner Jr.
Girls Commissioner: Patti Coates
Coaches Representative: Erik Nelson
At Large Representative: Rick Carson, Carl Sandoe, Sonia Wolbert, & Tom Warrick.
Rules Changes: Bert reported that a number of Rules relating to dual meets will be better classified as procedures. These procedural issues will be deleted from the Rules. Instead, Bert, in conjunction with the Commissioners and others, is working on a Procedures manual, to address the issues formerly appearing in the Rules. The manual can be updated as needed by the Board and will be posted on the League website. After dual meet Procedures are completed, Bert will review the Championship Rules to identify issues best included in the Procedures manual. Other Rule changes included a clearer definition of the Administrative Official, and deletion of references to a Rules Committee, since the Committee has never operated and its tasks have historically been performed by the Board. On Motion all proposed Rule changes were unanimously approved by the members.
Commissioners Report: Jenn reported the three main items of concern were: 1. Rosters and their submission, 2. Protests and the difference between a mini protest and a full protest, and 3. Scoring issues and mistakes. She said most problems could be fixed at the scoring table, if done properly. Roster problems were discussed. Mini and full protests were explained and examples given. She finished by reminding teams that meet results are due by noon the day following the meet.
Championship Meets: Carl thanked the clubs who hosted meets this past winter. He reported 75% of the roistered swimmers in the League swam in Championships. He stated that the timelines for completion of meet invitations and entries will be adjusted to give hosts and participating teams more lead time.
Charlie Hartley Meet: Mark thanked everyone for their participation. He reported that there were 26 teams and 966 swimmers who participated. The tentative 2016 date is Feb. 20, 2016 @ GCIT. Elliot explained why the date changes came about the last two years.
Officials: Fred reported there were no USA rule changes this year. He also reminded everyone that in order to serve as a referee in a League meet, an official must attend a League clinic each year. Fred commented on the National YMCA class and certification of AOs, and indicated that the League is developing a voluntary continuing education class for AOs. He also asked current AOs to send him examples of things they ran into so he can use them in the classes.
Finance and Budget: Pat reviewed and explained income and expenses for the 2014-15 season compared with the budget adopted by the members... He said award expenses were greatly reduced and even with the MM5 purchase, 15 ended with a $900 surplus of income and expenses. Pat presented a proposed budget for the 2015-16 season. The proposal would include no adjustment to team dues, and a modest increase in club championship fees. However, splash fees at divisional championships will be waived, and the Hartley meet contribution to the League budget reduced to make it less expensive for swimmers to participate in these meets. The 15-16 budget has income of $25,000 and expenses of $24,700. This includes new laptops for the two commissioners and the championship coordinator. The budget passed as presented. It will be posted on the website. Invoices will go out in August. League dues and Championship fees are due by the Fall Meeting.
Championship Hosts: Bid forms to host a championship meet are on the website now. They are due by August 1st. Any questions, email Carl Sandoe on the League website.
Scheduling: Elliot reported for Erik. The prosed Divisions remain the same as last year. July 15 is the deadline for special scheduling requests or divisional changes. The dual meet schedule will be posted on Sept. 1
Website: Tom reported on the importance of having correct and complete information on the website, as it is the primary method of communication for the League. Michael Master is the YMCA Regional Rep. His committee oversees YMCA swimming in Pa. Tom also stated that the State and National websites will be TeamUnify based websites. He requested that all teams participate in the Virtual Meet in October. Districts will be March 11-13 and States will be March 19-20. Changes at States and the reasons were also discussed. Parental communication was discussed including a forum or comment area on the website. Potential avenues for parental communication were discussed at length
League Calendar: Elliot went over some of the important dates on the calendar. He also drew attention to some deadlines. Roster deadlines were stated and explained. The Fall League Meeting is scheduled for Sept. 26 at a location TBD. He closed by emphasizing that fees are due no later than the League Meeting.
Adjourned: 11:32 A.M. Next General Meeting: Sept. 26 Loc. TBD
Respectfully Submitted: R. Heebner Jr.
Edited by administrator on June-19-2015 at 6:12am